• Careers Site Advertising End DateAdvertising End Date:
    29 Jun 2026
  • Internal Advertising End DateInternal Advertising End Date:
    29 Jun 2026
  • All LocationsAll Locations:
    Doncaster Office, London Head Office, Peterborough Office
  • Vacancy TypeVacancy Type:
    Permanent
  • Function:
    Sales
  • About The Role

  • As a Bid Coordinator at GB Railfreight (GBRf), you will support the delivery of high-quality, compliant, and competitive bid submissions across a range of sectors including infrastructure, bulk, and intermodal. Working closely with the Business Development and wider commercial team, you will play a key role in coordinating inputs, maintaining bid documentation and ensuring that submissions are produced to a consistent and professional standard.
     
    You will assist in managing the bid process from opportunity identification through to submission and post-submission activities including coordinating internal stakeholders, tracking progress against deadlines, and supporting the preparation of written responses and presentation materials. 
     
    This role requires a proactive, organised, and detail-focused individual with strong communication skills and the ability to work effectively in a fast-paced, deadline-driven environment.
     
    Closing date: 30th June - please apply as soon as possible as we may close the vacancy early.
     
    Key Responsibilities
    • Support the coordination of bid activities, ensuring inputs are received, reviewed, and incorporated in line with submission deadlines.
    • Assist in the development and maintenance of bid programmes, tracking progress and highlighting risks or delays.
    • Working cross-functionally with Operations, Finance, Assets, and Safety teams, ensure that contributions are captured efficiently, formatted correctly, and aligned with client requirements ensuring consistency and compliance.
    • Assist with translating technical and operational information into clear, structured content that supports the overall bid narrative.
    • Prepare and format bid documentation, ensuring a high standard of presentation and version control.
    • Support the drafting and editing of bid responses, ensuring clarity, structure, and alignment to evaluation criteria.
    • Assist with governance processes, including document reviews, approvals, and submission checks.
    • Support post-submission activities, including clarification responses and lessons learned reviews.
    • Maintain bid plans, track actions, and ensure that document control is applied consistently across all submissions.
    • Support the drafting and refinement of bid responses, ensuring clarity, structure, and alignment with evaluation criteria, while maintaining and developing bid libraries, templates, and best practice documentation.
    •  Ensure all documentation is stored and managed in accordance with internal processes and standards.
    Skills and Experience
    Essential Skills:
    It is vital that you possess strong interpersonal and communication skills with the ability to influence and motivate throughout the business. A high degree of initiative and creativity would be beneficial coupled with a desire to exceed customer expectations and a commitment to excellence.
    • Strong organisational and administrative skills, with the ability to manage multiple tasks and deadlines.
    • Excellent written and verbal communication skills.
    • High attention to detail, particularly in document formatting and quality assurance.
    • Ability to work collaboratively with cross-functional teams.
    • Proficiency in Microsoft Office (Word, Excel, PowerPoint), with strong document formatting capability.
    • Ability to work under pressure in a fast-paced environment and adapt to changing priorities.
    • Excellent time-keeping and ability to work to important deadlines
    • Flexible and willing to travel across the UK and occasional overseas as required by the business.
    Desirable Skills:
    • Experience supporting bid or proposal processes within a commercial or project-based environment.
    • Experience within rail, logistics, or infrastructure sectors.
    • Familiarity with UK procurement processes (PQQ, ITT, RFI).
    • Basic understanding of bid management and document management systems.
  • About GB Railfreight

  • GB Railfreight are proud to be one of the UK's fastest-growing rail freight companies, recognised for our reliability, growth, and commitment to delivering high-quality service. For over 20 years, we've been so much more than just trains — we're a dedicated team, committed to working together to deliver reliable, sustainable freight services and build strong partnerships across industries nationwide.
    When you join GBRf, you become part of a team that truly values its people, works collaboratively, and takes pride in what we do — keeping goods moving through smarter, greener, and more efficient freight solutions.
    We pride ourselves on being genuinely value-driven. Our core values guide everything we do, shaping our culture and actions:

    Our Values
    Professionalism – Safety and security are paramount in our business, and we believe this forms the foundation of a high-achieving safety culture.
    Support – We look after our people, and they in turn are encouraged to look after each other.
    Communication – Transparency in our business is valued by both colleagues and customers.
    Trust and Empowerment – We believe openness and honesty create the best relationships, building trust and confidence.
    Enjoyment – Taking pleasure in coming to work at GBRf is actively encouraged, right from the top.
     
    Key Benefits of Working With Us
    As well as a competitive salary, annual leave package of 25 days plus bank holidays (or equivalent for Operational staff where bank holidays are worked) and enrolment into our Industry-Wide Defined Contribution Pension Scheme, we offer:
    • A generous healthcare package
    • An Employee Assistance Programme (EAP) - providing access to 24/7 counselling support and wellbeing resources
    • An online benefits portal offering hundreds of discounts at nationwide retailers
    • An electric vehicle scheme (available after your first 12 months)
    • Regular social events, including days out for you and your family
    • Training and development opportunities, including internal courses and external certifications through our industry-renowned development programs. We prioritise your growth in line with our people-centric culture.
    Inclusion Without Exclusion
    At GB Railfreight, we recognise that a more diverse range of people leads to greater innovation. We recruit and develop people best suited to the role requirements, regardless of background.
    Our aim is to create a diverse workforce that reflects wider society. We champion diversity, inclusion, and wellbeing in the workplace, in alignment with our values.
    If you're as passionate about Equity, Diversity, and Inclusion (EDI) as we are, we invite new employees to join our People and Culture working group and contribute to the ongoing work in this area.

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